Write to a Prisoner

Writing to a prisoner in the UK can be a meaningful way to stay in touch with a loved one or even offer support to someone who may not have anyone else on the outside. Whether you’re a family member, a friend, or an approved pen pal, learning the correct procedures for writing to a prisoner is crucial to ensure your letter is received and appreciated.

Why Writing to a Prisoner Matters

Maintaining communication with someone in prison helps reduce their sense of isolation, encourages rehabilitation, and can boost mental wellbeing. Letters often serve as a lifeline for prisoners, offering hope and a connection to life beyond the prison walls.

What You Need to Know Before Writing

Letters are monitored – Prison staff may read or photocopy letters (except those from legal professionals).
Rules vary by prison – Each facility may have its own procedures for correspondence.
Addressing is important – You’ll need to include the prisoner’s full name, prison number, and the complete address of the facility.

How to Address a Letter to a Prisoner

When sending your letter, use the following format:

[Prisoner’s Full Name]  
[Prison Number]  
[Name of the Prison]  
[Prison Address]  
[City, Postcode]

Example:

John Smith  
A1234BC  
HMP Manchester  
1 Southall Street  
Manchester  
M60 9AH

What to Write in Your Letter

Share updates about everyday life
Offer encouragement and support
Ask questions to keep the conversation flowing
Avoid discussing illegal activity or prison gossip

What Not to Include

Cash or gifts (use approved prison money transfer methods instead)
Offensive language or threats
Details that could jeopardise prison security

How Often Can You Write?

You can write as often as you like, but remember that prisoners are usually limited in how many letters they can send out for free. Many rely on replies for encouragement.

Can You Send Photos?

Yes, you can usually include photographs, but they must follow strict rules: no nudity, gang symbols, or anything deemed offensive. Always check the specific prison’s guidelines.

Sending Your Letter

Use Royal Mail and consider using recorded delivery for peace of mind. Letters should be sealed in an envelope, addressed correctly, and contain no prohibited items.

Digital Messaging Services

Some UK prisons are trialling digital messaging platforms such as Email a Prisoner. These services allow you to send messages electronically which are then printed and handed to the inmate.

FAQs – Writing to a Prisoner

Can I write to any prisoner?

No, you must know their name, prison number, and have a legitimate reason. In some cases, prisoners may refuse to receive correspondence.

Will the prisoner see my address?

Yes. Unless you specifically request that your address be withheld, it will be visible on the envelope.

Can a prisoner refuse letters?

Yes, inmates can choose not to receive letters from specific individuals.

Are letters private?

Not usually. Letters are read or monitored unless protected by legal privilege (e.g. correspondence with a solicitor).

Conclusion

Writing to a prisoner can offer emotional support, connection, and encouragement. By following the correct steps and prison guidelines, you can make a genuine difference to someone serving time. Whether you're rekindling a relationship or offering hope to a stranger, your letter matters.